Document Management Systems

Digitise, secure and optimise workflows for your essential documents

Document management and workflow automation for your businesses

The way we work has changed dramatically and work these days can happen from anywhere. When it comes to document management, businesses need to consider how they handle documents and the valuable knowledge they contain.

Document Management Systems have opened up enormous possibilities by providing access to information from anywhere, anytime, to help make business processes faster, more mobile, more reliable and more secure.

Although a paperless office isn’t always 100% achievable with the need for hard copies of documents like invoices and legal contracts still required in some businesses, a document management solution will help remove some of the wasted time and uncertainty from your processes where paper is no longer necessary, freeing up your team to focus on the work that drives productivity and profit. Document Management Systems are perfect for distributed and remote teams that need to operate at full productivity.

The smartest home for you documents

Part of our Opus Document range our document management solutions are ideal for businesses that need information stored in a secure, compliant, and accessible way – creating secure and efficient processes for your entire organisation.

Legacy analogue archives do not lend themselves to the digital advancements of today and pose a real disadvantage to a company’s ability to succeed in the long-term, in today’s digital world.

Opus Document Management

Handling volumes of paperwork, data and multiple information sources can prove challenging for any business.

Our Document Management Solutions provide a foundation for intelligent information handling, with structured storage of all your important documents in one central location.

The complete solution for business documents

With Opus Document Management Solutions, authorised users can tap into all the information they need, no matter their location or hardware. Within seconds, they have the materials they need regarding a customer, a project or a workflow – all in one inter-connected place.

Our document management solutions also protect documents from tampering or loss and ensure you meet any governance and compliance guidelines.

Get Mobile

With today’s increasingly mobile workforce, ensure that processes remain uninterrupted and employees have all the information and resources they need to hand securely, on any device, from any location.

Eliminate Errors

Mitigate the opportunity for document loss, non-compliance and version confusion which can often be costly. Finely defined, automatic workflows stop documents from being incorrectly processed or getting lost somewhere within the company.

Upgrade Business Processes

Whether it’s an authorisation, proposal, reminder or any other process in need of a decision – digital document-based workflows are not only faster, they are far more reliable than the paper-based variety and provide a reliable audit trail.

Introduce Seamless Processes

Digital workflows mean documents can be guided and monitored extremely efficiently by defining the rules for handling commonly processed documents – like invoices. The tasks then progress, step-by-step, to each person to whom they are assigned.

Maintain Security

Our solutions protect your documents from unauthorised access as well as from data loss and system failure, even in the event of fire or flood, your documents can be easily restored.

Get Smart with Digital Indexing

Find documents as quickly as possible in the future, with our smart indexing process that completely automates this for you.

Introduce electronic signatures

In the modern office, electronic signatures are now a normal part of day-to-day business, helping you to reduce paper usage and simplify your secure document workflow.

Our Signature Service offers your business maximum speed and ensure your documents are legally binding and meet current security requirements.

Integrate with Microsoft Outlook

Do more with your email messages from Microsoft Outlook by integrating them into your business processes. By integrating Microsoft Outlook into your office productivity, you can securely archive incoming and outgoing emails while automatically triggering new workflow tasks. Key search views are embedded directly in the Outlook for single-screen productivity and great business efficiencies.

Let Opus simplify your processes with document management

We partner with best of breed document management providers Canon and Toshiba to provide you with a tailored document management solution that meets the requirements of your business. We understand that every organisation is different which is why we take the time to get to know your unique requirements.

We will work with you to identify your requirements and create a document roadmap for now and into the future. Get in touch to find out more about how we can help you seamlessly manage the documents that matter to you most.