Knowledge Management System (KMS)

A contact centre Knowledge Management System (KMS), is a software solution or platform that is designed to centralise, organise, and manage useful resources used by contact centre agents. Its primary goal is to provide agents with quick and easy access to relevant information, such as product details, company policies, troubleshooting guides, FAQs, and other resources, to help them efficiently address customer enquiries and issues.

Key benefits of a knowledge management system (KMS)

Enhanced Customer Service

A KMS significantly improves customer service by enabling agents to provide prompt and accurate responses, ultimately resulting in heightened customer satisfaction. The KMS efficiency gains are significant as agents spend less time searching for information, leading to reduced call handling times and an overall boost in productivity.

Consistency of information

The Knowledge Management System ensures that agents adhere to company policies and best practices, fostering uniform and standardised responses. It also simplifies the training and onboarding processes for new agents by providing them with a centralised resource for learning and reference, expediting their readiness to assist customers effectively.

Risk Mitigation

A KMS has an outstanding ability to minimise errors as well as mitigating risk in highly regulated industries. By offering up-to-date and accurate information, it reduces the likelihood of agents providing incorrect or outdated data to customers, thus maintaining the quality of service.

Cost Savings

A Knowledge Management System reduces the need for agents to escalate issues or transfer calls to more experienced colleagues, resulting in operational cost savings.